Posts Tagged ‘Groove’

Sharepoint 2010! What’s new In a nutshell

What to expect in Sharepoint 2010?

 

What to expect from Sharepoint 2010– when the expactations are sky high? This can be fairly attributed to the immense success of its predecessor sharepoint 2007 . Well there hasn’t been any official communication yet from Redmond but following list has been compiled partially based on my wishes and whims and rest to rumors floating around which are keeping the sharepoint buzz alive.

Enterprise Content Management features

  • Document imaging and reports management
  • Records Management and better Archiving Policies – Sharepoint desperately needs them to maintain leadership in the ECM marketplace.
  • Better taxonomy management – We desperately need this !!!
  • Email management – User/ Project can create a repository for managing important emails.
  • Better offline support – I guess MS Groove or Workspace will be more effectively used for all its worth.
  • Better support for Internet facing sites – WCM capabilities has a good scope of improvement
  • Should support more content storage options – storage architecture can be composed of SAN, NAS, RAID, tape, etc. Currently it supports only SQL server.

Web 2.0 Features

  • Enhanced collaboration tools – Wikis, Blogs, Discussion forums, Surveys etc. Community Toolkit on Codeplex can be handy here. 

Security features

  • More OOTB permissions type and better flexibility to create custom roles and permissions to implement Role based access control
  • Support for other LDAP and Identity management solutions
  • Wizards for configuring SSO and Kerberos
  • Claims based Authentication to use any other Authentication mechanism

Integration features

  •  Integration with other CMS product – Documentum, Imaging solution
  • Webparts to integrate CRM products other than MS Dynamics
  • Seamless integration with Silverlight. I am expecting a collection of silverlight web parts.

Business Intelligence and Reporting features

 There are reports and some official communication that few features (read analystics and scorecarding) of Performance Point server will be part of next version of Sharepoint.

You should also expect a Dashboard designer and more webparts dedicated for reporting and analytics. There should also be easy interfaces to effectively utilize SSAS and SSRS.

Development ease

  • Easy support of Silverlight and other RIA technologies
  • More ready to use templates and OOTB web parts
  • Easier Content deployment

Search

  • FAST Search Integration – This is more or less confirmed news.
  • Faceted Search
  • iFilters for ODF and PDF files and native support for other non MS doc formats.

Business Process Management

  • Powerful Infopath form capabilities
  • More OOTB workflow types
  • A workflow modeller for State machine workflows

Admin Capabilities

  • Snapshot backup and recovery
  • Recovery at finer item level
  • Painless Migration from SPS 2003, Sharepoint 2007, Lotus Notes

 Usability Features

  • Native support of browsers other than IE
  • Better Rich text control
  • Better support for Mobile devices – That holds an important key for future mobile apps that will run across major smartphone browsers. Check the link out Mobile Entrée
  • Auto save features
  • XHTML compliant
  • Compliance to Accessibilty standards 
  • Ribbon Interface

Few items that have been confirmed or heard on grapevine

  • The SharePoint 2010 will be shipped only as x64 installation
  • Sharepoint lists will be more powerful and will allow operations like SQL tables.
  • Fast Search Integration
  • CMIS support to facilitate integration with EMC documentum

Performance

  • Master Data Management for maintaining master data at one place to reduce redundancy of data. This data store will also support views, business rules, hierarchichal relationships

What not to expect?

  • Sharepoint to be OS agnostic. Forget it :(. Atleast its not going to happen in next release
  • Much action happening on Digital Asset Management and Rights Management.
  • MOSS  – Sharepoint is no more associated to Office Family. “Office” moniker is out.
  • Support for IE 6.0, SQL Server 2000, 32 bit SQL Server 2005

Are you using your Sharepoint fully?

Are you using your Sharepoint platform fully?

No.. I guess. Thats why you are here reading this post. Don’t worry you are not alone. You are now a part of million strong family struggling with this question and that includes me also. I may not be able to answer your question but would try my best to give you some pointers for the way ahead.

In my last 5 years of experience with Sharepoint, I have seen customers coming back to me with the same expression and same question… “I think we are underutilizing our Sharepoint Environment. We know we can achieve more than that..but we don’t how to do it. Please help in creating a roadmap and provide us training of what Sharepoint is capable of?”

Well..before I answer that question, I would like you to tell me what you have been using Sharepoint for? Following are the most common Sharepoint groups you’ll find.

1. A department wide Intranet site for file sharing and collaboration and basic search

2. You have implemented it as Enterprise level Intranet and Knowledge Management system. Custom Home Page, limited Portal features, Knowledge Repository, collaboration tools (task management, project management ), My Site functionality

3. You have implemented Enterprise search, Outlook Integration, are using basic Reporting and Dashboards (KPIs and Report template), and Business forms using Infopath, Web 2.0 features like RSS, Blogs etc

Now if you can relate to user group 1, you can jump onto level 2 and 3 with some dedicated and organized efforts. One suggestion I always give to my customers is “Stick to what Sharepoint has given OOTB”. 80-20 rule is here to stay i.e. keep your custom development to a bare minimum. The more you explore you would find that you can do a lot with web parts like content query and Business data webparts.

If you belong to user group 3 category, you deserve kudos for atleast touching the most publicized features of MOSS ( darn!! I should start using Sharepoint again).  Having implemented it all, I am sorry to say that you have seen just the tip of the iceberg. Your implementation is still few miles away from what you can call an “Integrated workplace”. What else you can explore

  • RIA features – Give your implemetation a magic touch with Silverlight
  • Records Management
  • Extranet Implementation
  • Forms based Authentication
  • CRM Integration
  • Integration with other LOB systems
  • Groove Integration
  • Live Communicator for Chat
  • Dashboards and Reporting using SSAS and SSRS
  • SaAS – Sharepoint as a service 

Apart from technical front, there are many things on a ‘softer’ side that you can get a lion’s share in your plan

  • A better Governance Model
  • Revisit existing Information Architecture
  • Usability engineering
  • Business Continuity and Disaster Recovery
  • User Training

 One thing to remember is that ease of using Sharepoint is also its nemesis. So before you take any action do a lot of planning and Impact analysis.